The Best Corporate Travel Booking Software for Your Business

Top Features to Look for in Corporate Travel Booking Software

To find the best corporate travel booking software for your business, look for these top features:

1. User-friendly interface

The platform should be easy to navigate so your employees can quickly and efficiently book trips. A simple, intuitive design with clearly labeled sections and dropdown menus is ideal. Some options may even offer a chatbot to help guide users through the booking process.

2. Customized profiles and preferences

The ability to create customized profiles for each traveler that store preferences like seat location, dietary needs, and loyalty program info saves time and provides a better experience. Look for software that allows you to create different profiles for various employee groups.

3. Policy enforcement

Robust software will have the ability to enforce your company’s travel policies to keep costs in check. For example, it may prevent booking non-preferred vendors or enforce a policy that requires employees to book at least 14 days in advance to avoid last-minute fares.

4. Reporting and analytics

In-depth reporting and analytics give you insight into your company’s travel spending and trends. Look for a platform that provides detailed reports on airfare, hotels, and ground transportation usage so you can optimize your travel budget and negotiate better deals with vendors.

5. Integration capabilities

The best software integrates with other business platforms you already use like your expense management system, calendar, and payment solutions. Integrations save time by automatically transferring trip details and make the booking and expense reporting process more seamless for your employees.

With the right corporate travel booking software that includes these key features, you’ll gain control, insight, and efficiency over your company’s travel program.

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Comparing the Top 5 Corporate Travel Management Platforms

Here are some of the top options to consider:

1. Concur

Concur is one of the most popular corporate travel booking tools, used by over 44,000 companies worldwide. It lets employees book flights, hotels, and rental cars, then automatically creates expense reports and submits them for approval. Concur connects directly to major travel vendors and applies your company’s travel policies during the booking process.

2. Egencia

Egencia is Expedia’s corporate travel arm, giving business access to Expedia’s wide range of travel inventory at negotiated rates. It offers an easy-to-use booking interface for employees along with administration tools to set policies, track spending, and gain insights into travel trends. Egencia charges booking and service fees.

3. TripActions

TripActions focuses on using technology and a simple user experience to make corporate travel less stressful. It provides 24/7 customer support and real-time alerts about flight delays or cancellations. TripActions offers access to exclusive perks like airport lounge access, TSA Precheck, and room upgrades at select hotels. Fees apply for the platform and certain services.

4. TravelPerk

TravelPerk aims to bring a consumer-like experience to business travel booking. It has a simple, attractive interface and provides 24-hour support plus real-time travel alerts. TravelPerk gives companies access to discounted fares through partnerships with major airlines and hotels. The platform itself is free to use but transaction fees apply.

5. Deem

Deem (formerly Rearden Commerce) has been providing travel and expense management software for over 15 years. It offers the expected features like booking, expense reporting, and administration along with budget forecasting tools. Deem has a reputation for good customer service and charges an annual subscription fee for its platform.

Conclusion

In summary, you have solid options to choose from if you want to streamline your company’s business travel. Compare the pros and cons of different platforms to find the right solution for your needs and budget.

Originally posted 2024-01-08 21:36:12.